134 | How to Train AI Like Your Best Coaching Assistant

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Most coaches I speak to have tried AI,

maybe Chat GPT, or Claude, and thought,

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well, that was fine, but fine isn't gonna

help you to stand out, win more clients,

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or save you serious time in your business.

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Here is the core principle I

want you to take away today.

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AI is average by default, but if

you train it like your best team

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member, it becomes one of the most

valuable assets in your business.

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Chat, GPT has just released

its model five, and I'm

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absolutely wowed by the impact.

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I pay for my chat CPT, so I can upload

files and it gives better reasoning.

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It is been an absolute joy for me at

the moment because I'm selling my home

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at the moment and having huge legal

issues, and I've been up in the loft

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recently scanning 1900s handwritten

deeds and scanning them to chat, GPT,

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asking chat, GPT to transcribe them.

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To tell me how they might help my case.

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So I've been even more wowed by

chat GPT recently in my personal

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life as well as professional life.

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As a quick personal update, it's

currently the 12th of August.

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When I'm recording this, I take all

six weeks of the school summer holidays

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off, and I was super organized and

got everything recorded, edited,

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scheduled, all of my social media and

then after this amazing experience with

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chat GPT couldn't resist sneaking on

here to share more about how to train

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your AI to be your best assistant.

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I've also created something to

help you put this into action.

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It's called two prompts to

make AI your Best Assistant.

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There are simple copy and paste

prompts you can use straight

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away to get AI working for you.

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Like a long-term teammate who

knows your stuff, not a robot

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spitting out generic text.

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You can grab it for free, and

the link is in the show notes.

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I will remind you again at the end.

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The first time I used ai, I typed in

something along the lines of write

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a blog for coaches, and it turned

something out that sounded like

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a G-C-S-E business studies essay.

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Nothing I'd put my name to, and

here is why I was not spending

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long enough giving it the context

behind what I wanted it to do.

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It's like hiring a VA and saying,

write my newsletter without

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telling them who it's for, your

style or what success looks like.

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AI will only ever be as good

as the training you give it.

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So if you want it to

help with your marketing.

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You need to treat it like you

are onboarding a team member.

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I spent a ton of time doing this prior

to going on holiday, especially in

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terms of my content and sharing more

stories about me and my background.

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So I fed it a mass of stuff I

have on storytelling, and then I

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asked it to ask me questions to

get my best stories out of me.

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And then I asked it to remember this and

save it to memory so it can pull those in

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any time I ask it to help me in future.

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So that's one really small example of

how I have trained my AI to know me.

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To create even better content

than it usually spits out.

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So let's create a mindset

shift for you now.

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'cause most people think of AI as a

search engine or a shortcut, and that

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is why they get bland results instead.

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How about thinking of AI as a colleague,

you are training to work in your business.

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When you do that, it starts asking

you better questions, for example.

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What tone should I use

for potential clients?

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What is the emotional shift you

want to get your audience to feel?

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How do you define great when

it comes to written content?

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Once AI starts thinking ahead

like this, you spend less time

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fixing and more time creating.

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So let me take you through my coach

AI five part partnership method.

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Step one is to define the

role and not just the task.

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Instead of write me a LinkedIn

post, say something like You

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are my marketing assistant.

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Your role is to create great

content for coaches who want to

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get clients with honesty, not hype.

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Use warm strategic conversational

tone, avoid jargon, and use British

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spelling and keep paragraphs short.

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I would also add, use all of the

things that you know about me from

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our history of working together

to bring in anything relevant.

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Okay, so now you have to defined the role

of the AI in that particular conversation.

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Step two is to let it onboard itself.

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So you can ask what 10 questions

do you need to understand my style,

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audience and preferences and then

you answer in detail just like

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you would with a real team member.

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It is the sort of task that we can easily

put off, and I put it off for absolutely

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ages, and I'm so grateful to have spent

that 30 to 60 minutes having these

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conversations with my chat GPT, so it can

get to know me and do a better job for me.

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So it really is a case of putting

the work in upfront to get

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better results in the long term.

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Step three is give it real

work and coach the output.

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So don't wait until it's ready.

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Give it a real job.

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Then explain why something

works or doesn't work.

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So don't feel like you have

to have all of this in place.

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The best thing is now with chat

GPT five especially, it will

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remember your feedback, so you

can start if you want, with.

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Give me a LinkedIn post, and if it's

terrible, say why it's terrible.

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What you want more of.

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So for example, I say often

now is, no, this is terrible.

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It sounds like ai.

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I want more of my personality in there.

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I want a relevant story

for my background in here.

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So due to your feedback,

AI will get even better.

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So instead of just feeling frustrated

that it's rubbish, keep talking to

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it and tell it why it's rubbish and

what it can do to make it better.

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Step four is to save the gold.

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So when something is right, then keep it.

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Ask chat GPT or whatever AI you

are using to add it to its memory.

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You can also create

custom GPT and add files.

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For example, your brand

guide and things like that.

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But what I found lately is

you can just say, I love this.

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Please save this in your memory.

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This is the style I like.

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And step five is to keep it current

so your offers, priorities and tone

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evolve just as you do as a coach.

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Re onboard your AI every few months.

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Keep chatting to it.

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Keep thinking, what am I doing lately?

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What have I told it about,

what haven't I told it about?

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And really keep updating it just

as you would a normal team member.

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So let's turn to some practical

ways you can use this right now.

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Once you have trained it, AI can help

you to draft newsletters in your voice.

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Summarize coaching calls for follow up,

including like I spoke about earlier,

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taking a photo of your notes and

uploading them into chat, GPT, asking it

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to transcribe them and summarize them.

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I was absolutely wowed it could

read my crazily messy handwriting.

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Research podcast opportunities

for you to pitch on.

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So you can say, here's what

I do, here's my specialty.

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I would love to speak on some

podcasts, tell it a bit more about

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you, and it can actually do that

research for you and create the list.

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Turn your workshop or anything

else you do into a lead magnet.

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So as you'll have noticed, that's

exactly what I've done with this episode.

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I haven't created a new lead

magnet for absolutely ages.

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So I thought, why not actually use

the framework that I've worked hard

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to create in this episode for you

into a lead magnet so you actually

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implement after this podcast.

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And finally you can use it to

role play a tricky conversation.

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So for example, last night when I

was doing all of this legal work, I

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said, act as if you are working for

the other side now, and tell me what

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type of arguments they're gonna have

so we can incorporate those into our

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letter to them right from the start.

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So it isn't about replacing you,

it's about freeing you up to focus

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on only the work you can do, which

is showing up with all of your

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humanity, with your amazing clients.

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Perhaps doing things like workshops,

maybe voice noting, potential

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clients, all of those things that

you can now be freed up for because

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AI has taken so much off your plate.

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If you only remember one thing

from this episode, please

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remember this core principle.

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AI is average by default, but if

you train it to be your best team

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member, it becomes one of the most

valuable assets in your business.

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If you would like to make this

practical right away, like I've

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mentioned, I've created two prompts to

make AI your best assistant quickly.

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I have done this because I've

downloaded so many lead magnets

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that I feel are utterly useless and

give me 20 pages of fluff, but no

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real easy, quick way to do this.

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So I created it myself.

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They are really simple copy and paste

prompts that you can use today in your

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AI to train it, to understand your

voice and style, and to create content

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that creates conversations because

conversations lead to conversions.

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It is completely free and you can find the

link to the two AI prompts to make your

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AI your best assistant in the show notes.

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So do go and grab that now.

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I promise you, the time you

put in today will save you

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hours and hours in the future.

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I hope this was helpful and I hope

you start using AI to save you

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buckets of time going forward.

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And like I say at the end of

every episode, trust yourself.

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Believe in yourself and be the wise

gardener who keeps on watering the seed

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Microphone (Samson Q2U Microphone):

Thank you so much for listening to this

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episode of Women in the Coaching Arena.

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I have a mess of free resources on

my website joannalottcoaching.com.

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That's Joanna with an A

and Lott with two T's.

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joannalottcoaching.com.

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And I'll also put links in the show notes.

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Let me know if you found

this episode useful.

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Share it with a friend and

leave me a review, and I will

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personally thank you for that.

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Remember to trust yourself, believe

in yourself and be the wise Gardner

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who keeps on watering the seed.

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Get into the arena dare, greatly and try.